Previous Board Minutes: October 2019

Sun Lakes Rock Gem & Silver Club
Board Meeting Monday, November 4, 2019

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The meeting was called to order at 4:05 p.m.
 
Minutes of the previous meeting were approved. 
 
OLD BUSINESS

• By-law update.  Sheilah Buscaglia handed out the updated By-Law which includes the   increase for the Equipment Manager’s monthly spending authority from $100 to $200.  The increase was approved at the October 21st general meeting.   

 

• New Arbors for Oakwood Shop – Equipment Manager Don Hall reported that the first arbor has been installed.  The second arbor is on back order, and will be installed when delivered 

 
NEW BUSINESS

• Holiday Party – Alice Jardine and Carol Capano discussed plans for the holiday dinner.  The cash bar will open at 5:30 p.m., and dinner served at 6:00 in the Palo Verde dining room.  The Club is planning on a cost of $20.00 per person for a buffet meal.  $5.00 of this meal will be offset by Club raffle income, resulting in planned cost to attendees of $15.00 per person.  There was discussion of option of having a sit down dinner instead of a buffet.  Carol and Alice will meet with the Catering Manager to review menus, service options, and costs.  The Board approved a motion to increase the cost per person to $20.00, if the actual cost is $25.00.  Carol will send out information to the Board after that meeting, and will announce the change, if needed, at the November general meeting.  ; Posters will be placed in each of the shops and reservations will be taken at the next general meeting, November 18th.

 
Also at the general meeting, Carol will ask for volunteers to help with dinner decoration set up and silent auction table set up.  Pat Marquis, Raffle Coordinator, requested donations for the silent auction at the dinner. 

• Annual Safety Training – Nancy Hibbard announced the annual safety training will be Thursday, November 21, at 10:00 a.m., in the Cottonwood painting room.  Vic Herman will be conducting the training, which will be approximately 60 minutes.  All monitors and teachers are required to attend the training. 

 

• New officers Carol announced that the election of new officers will be at the February general meeting, and that the new officers will take office at the March meeting.  A nominating committee is needed to put together a slate of people interested in an office.  The following offices are up for the February election:  President, Secretary, Silver Chair, and Lapidary Chair. 

 

• Cottonwood rooms:   Carol and Nancy met with the General Manager of Cottonwood/Palo Verde.  With the completion of the new fitness center, the rooms currently used for the Cottonwood fitness center will no longer be in use.  They made a presentation requesting a room/rooms for the Club.  The additional space could be used for Creative Crafts.  Carol and Nancy will follow up on the request. 

President                                          Carol Capano*  
                                                            Because of the generosity of materials and finished pieces donated
                                                            to the Club by Rudy Vraspir, Carol suggested a thank you gift to
                                                            him of $40.  The gift was approved. 
Vice President                                 Nancy Hibbard*

1. There are four people signed up for the mini-show for the December meeting. 
2. She asked for a volunteer for the November meeting program.  Program topics for future meeting were suggested, which included gourds, silver, fraud. 

Secretary                                          Ellen Hellman*
Treasurer                                         Gail Wilder*                           Absent
                                                                        October inflow                                  $4,017.79
                                                                        October outflow                                 2,698.26
                                                                        October 31 balance                         17,027.12
Membership Coordinator             Sheilah Buscaglia*
                                                            Paid members                                              123
Class Coordinator                         Sandy Peterson* -               Absent
Lost Wax Chair                               Jim Marquis*
                                                            There are several students starting in Lost Wax class. 
Glass Chair                                      Nancy Hibbard*
Creative Crafts Chair                    Nancy Hibbard*
Silver Chair                                      Susan Carter*          

1. The new metal shear has been installed in the Oakwood shop
2. Silver 1 class starts Tuesday, November 5, and will be followed by Silver 2. 

Lapidary Chair                                Mike Stegina*  Absent
Equipment Manager                      Don Hall*
Museum Curator                            Suzanne Close
Publicity Coordinator                   John Harrill
Holiday Party Coordinator          Alice Jardine
                                                            Alice discussed that nine people signed up to indicate an interest in
                                                            wire wrap and woven bracelets.  Susan Carter said that she would
                                                            coordinate this with Henry Huss. 
Picnic Coordinator                        Nancy Frayer -  Absent
Raffles Coordinator                       Pat Marquis
Website Coordinator                     Sheilah Buscaglia
Field Trip Coordinator                  Open
 
*Indicates voting board member
 
Attending meeting             Tony Thompson
 
MEETINGS

General meeting:                Monday, November 18, 10:00 a.m., Navajo Room
Board meeting                    Monday, December 2, 4:00 p.m., Oakwood shop
 
 
The meeting was adjourned at 4:50 p.m. 
 
Respectfully submitted,
Ellen Hellman, Secretary
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