Sun Lakes Rock Gem & Silver Club
Board Meeting
Monday, March 2, 2020
The meeting was called to order by President Anita Metzbower at 4:00 p.m.
The minutes of the February Board meeting were approved.
OLD BUSINESS
NEW BUSINESS
Lapidary Chair Vic Hermann
Silver Chair Gail Wilder
Publicity Doug Williams
Holiday Party Carol Capano
BOARD REPORTS
President Anita Metzbower
Vice President Nancy Hibbard*
Secretary Ellen Hellman*
Treasurer Gail Wilder*
February inflow $1,422.45
February outflow 501.66
February 29 balance $18,688.64
Nancy, Gail, and Anita will go to the bank to update approved signatures for the Club.
Membership Coordinator Sheilah Buscaglia*
There are 160 members, which is lower than the 200+ last
year. The Board noted that there are fewer people signing
up for classes. There was acknowledgement that the
terrific articles that Doug Williams wrote for the Splash may
have contributed to higher numbers.
Class Coordinator Sandy Peterson*
Even though the class schedule says “Class”, there may not actually be a class scheduled each time. The Craft Chairs
coordinate the scheduling of the classes.
Lost Wax Chair Jim Marquis*
Glass Chair Nancy Hibbard*
Creative Crafts Chair Nancy Hibbard*
Silver Chair Gail Wilder*
Equipment Manager Don Hall*
The purchase of the arbor for Cottonwood which was
approved by the Board is still on back order. The order is
on hold at this time because the current arbor is still working.
Museum Curator Suzanne Close
Publicity Coordinator Doug Williams
Holiday Party Coordinator Carol Capano
Work on centerpieces for the holiday party has begun.
Picnic Coordinator Nancy Frayer
Raffles Coordinator Pat Marquis
Raffles continue to go well. There was discussion about
changing the raffles as listed below. No action was taken on
this proposal:
Field Trip Coordinator Open
*Indicates voting board member
MEETINGS
The meeting was adjourned at 5:20 p.m.
Respectfully submitted,
Ellen Hellman, Secretary
The minutes of the February Board meeting were approved.
OLD BUSINESS
- Picnic Update –Nancy Frayer, Picnic Coordinator, reported that 12 people have signed up for the picnic, scheduled on March 28 at Sisk Park, Palo Verde. March 23 is the cutoff date for signups. There are signs in each shop. The Board will review the event at the April Board meeting, and assess if this is an activity to continue to sponsor.
- Audit Committee Update – Sandy Peterson reported that the audit is completed, and Treasure Gail Wilder continues to do a wonderful job. Sandy and Karen Wollscheid completed the audit.
NEW BUSINESS
- New to the Board:
Lapidary Chair Vic Hermann
Silver Chair Gail Wilder
Publicity Doug Williams
Holiday Party Carol Capano
- Next Year’s fees – Sheilah Buscaglia led the discussion on fees for classes and open shop for the 2020-2021 year, which starts in October.
- The woven bracelet class was added to Creative Crafts. The class will be $20.00 plus materials. The class will be 2 to 4 sessions.
- Because the handle sets for the stone handle class are not available due to a factory closing, the cost of the class will be lowered to $20.00 but materials will be additional. The class will be 2 to 4 sessions.
- Woven bracelet will be added to the application form.
- China Supply Source Impact – Vic Hermann
- General Administration
- Key turnover – Nancy Hibbard
- Keys for the Oakwood shop are to be turned in to Patrol, who will then issue to key to the new Chair.
- Keys for the shops of Cottonwood, and Sun Lakes Country Club can be given to Nancy, who will issue them to the new Chairs and monitors.
- Display/Sale Table Exposure – Vic Hermann: The display tables at the meeting have been a success. Scheduling to display at the meetings is done by Nancy Hibbard. The display tables are also a great way for students to display their projects for show-and-tell (but not to sell).
- Key turnover – Nancy Hibbard
BOARD REPORTS
President Anita Metzbower
- Anita presented a gift to Carol Capano, on behalf of the Board, in recognition of her service as President.
- Anita will work on finding a member to write the monthly Splash articles.
- 20 people have signed up for the volunteer luncheon.
Vice President Nancy Hibbard*
Secretary Ellen Hellman*
Treasurer Gail Wilder*
February inflow $1,422.45
February outflow 501.66
February 29 balance $18,688.64
Nancy, Gail, and Anita will go to the bank to update approved signatures for the Club.
Membership Coordinator Sheilah Buscaglia*
There are 160 members, which is lower than the 200+ last
year. The Board noted that there are fewer people signing
up for classes. There was acknowledgement that the
terrific articles that Doug Williams wrote for the Splash may
have contributed to higher numbers.
Class Coordinator Sandy Peterson*
Even though the class schedule says “Class”, there may not actually be a class scheduled each time. The Craft Chairs
coordinate the scheduling of the classes.
Lost Wax Chair Jim Marquis*
Glass Chair Nancy Hibbard*
Creative Crafts Chair Nancy Hibbard*
Silver Chair Gail Wilder*
- Gail taught a small class of Silver 2 during open shop. She will offer Silver 1 in March or April. The combination Silver1/Silver 2 class will again be offered this summer.
- There is no instructor of PMC (Precious Metal Clay). Alexa Buchanan will monitor some open shop when she is in Sun Lakes. Sandy Peterson offered to assist with monitoring.
Equipment Manager Don Hall*
The purchase of the arbor for Cottonwood which was
approved by the Board is still on back order. The order is
on hold at this time because the current arbor is still working.
Museum Curator Suzanne Close
Publicity Coordinator Doug Williams
Holiday Party Coordinator Carol Capano
Work on centerpieces for the holiday party has begun.
Picnic Coordinator Nancy Frayer
Raffles Coordinator Pat Marquis
Raffles continue to go well. There was discussion about
changing the raffles as listed below. No action was taken on
this proposal:
- Eliminate the drawing for wearing the name badge
- Anyone could win the first drawing for the 50/50 cash
- To win the second drawing for the 50/50, the winner would have to be wearing the name badge.
Field Trip Coordinator Open
*Indicates voting board member
MEETINGS
- General Meeting March 16, 10:00 a.m., Navajo Room
- Board Meeting April 6, 4:00 p.m., Oakwood shop
The meeting was adjourned at 5:20 p.m.
Respectfully submitted,
Ellen Hellman, Secretary