Sun Lakes Rock, Gem & Silver Board Meeting
December 7, 2020

The meeting was called to order at 4:00 p.m. by President Anita Metzbower.
 
The minutes of the previous meeting were approved. 
 
OLD  BUSINESS
  • Participation updates show that numbers are down due to COVID-19 concerns and decrease in winter people returning.
  • Classes and open shops
           -Cleaning supplies are available in each shop
           - Signing up for a class, or obtaining a shop sticker, will be done with approval of the Chair.   
           -Open shops for dichroic glass, gourds, beading and Ming trees will resume in January.
           - Maximum capacity for shops has been reduced due to COVID-19.
  • The Holiday dinner has been cancelled. 
  • Holiday silver sales will showcase  9 silversmiths from the club at Linda Shanahan’s House.  Showings will be by appointment only, December 1 to 21. 
 
NEW  BUSINESS
  •  -2020-2021:  The updated schedules for 2020-2021 will be posted. 
  •  -2020-2021:  Fee schedules were discussed.  There will be no increase in dues or fees.  Members with a silver                                shop designation do not need to purchase a separate open shop sticker for wire shop. 
  • –Insurance:  Vic Hermann noted the cost increase of the club’s insurance.  The Board approved paying the insurance bill and continuing with the same provider. 
  • -Shop monitors:  There was discussion about recruiting members to be shop monitors.  Many of the current monitors have taken on multiple roles to fill the void for monitors. 
    • Nancy Hibbard: Vice President, Creative crafts Chair, Chair/instructor of stained glass
    • Gail Wilder: Treasure, Silver Chair, silver and lapidary instructor, monitor
    • Don Hall: Equipment manager, instructor or lapidary, opals, and lost wax, monitor. 
  • ZOOM meetings: The Board approved payment for the premier version of ZOOM, and will utilize the software for future Board and General meetings.  Ellen will discuss with Sheilah Buscaglia, who does all of the web maintenance for the Club. 
  • Linda Shanahan was recognized for her excellent articles in the Splash. 
 
BOARD  REPORTS
 
President                                  Anita Metzbower
                                                                Anita has placed a notebook in the Oakwood shop with the Splash articles, so                                                                        that new members and visitors can learn about the Club. 
Vice President                          Nancy Hibbard

Secretary                                 Ellen Hellman

Treasurer                                 Gail Wilder
                             November inflow                     $1,413.10
                             November outflow                   $1,181.43
                             November 30 balance         $15,805.50

Membership Coordinator          Sheilah Buscaglia           Absent
                                                                                                                    There are 73 members

Class Coordinator                    Sandy Peterson               Absent

Lost Wax Chair                        Jim Marquis

Glass Chair                              Nancy Hibbard

Creative Crafts Chair               Nancy Hibbard

Silver Chair                             Gail Wilder

Lapidary Chair                         Vic Hermann

Equipment Manager                 Don Hall
  • The Cottonwood cleaning/maintenance staff report that they do not have a key to access the shop for cleaning since the re-keying.  Don will contact Cottonwood security to resolve the problem.
  • Don has installed new valves on the Cottonwood arbors, so there will be no more leaks. 
Museum Curator                      Suzanne Close                Absent

Publicity Coordinator               Doug Williams
​
Holiday Party Coordinator        Carol Capano                 Absent

Picnic Coordinator                   Nancy Frayer                 Absent

Raffles Coordinator                  Pat Marquis                    Absent
     
Website Coordinator                Sheilah Buscaglia           Absent

Field Trip Coordinator             Open
 
MEETINGS
  • General meeting    None scheduled at this time.             
  • Board meeting     Monday, January 4, 2021, 4:00 p.m. Oakwood Shop
 
The meeting was adjourned at 4:00 p.m.
 
Respectfully submitted,
Ellen Hellman, Secretary

Due to Covid-19, there was no Board Meeting for November 2020.

Sun Lakes Rock, Gem & Silver Board Meeting
October 5, 2020

The meeting was called to order by President Anita Metzbower at 4:00 p.m.
 
Minutes of the previous meeting were approved. 
 
NEW BUSINESS
  • Participation updates
    • The number attending summer open shops has been significantly lower than 2019.  COVID concerns may result in fewer people participating in classes and open shops.  Also, there may be a reduction in winter people returning this year, which would reduce membership number. 
  • Classes and open shops
    • Cleaning supplies are stocked in each shop.  Members are responsible to clean equipment after use. 
    • Modifications to the schedules are posted on the web site and in each shop.  The following are classes which are tentatively being scheduled for January.  Class sizes are reduced to allow plenty of spacing.  To sign up for a class and/or get an open shop sticker, contact the Chair. 
      • PMC
      • Gourds
      • Ming tree
      • Beading
    • Open shops:  no open shops for dichroic glass, stained glass, and gourds until January. 
    • Maximum capacity for open shops have been reduced due to COVID-19 guidelines:
      • Oakwood                    10
      • Cottonwood                  7
      • Country Club                 3  lapidary
                                                                  2 opals
                                                                  3 faceting
  • The holiday dinner has been cancelled.
  • Holiday silver sales
    • Linda Shanahan is volunteering her patio as a venue to sell members’ work.  Contact her to arrange for your work to be displayed from December 1 – 21.  This will be cash sales only, and sold by appointment. 
    • Linda Shanahan is also interested in a members’ opportunity to sell work 
 
BOARD REPORTS
 
President                                             Anita Metzbower
Vice President                                     Nancy Hibbard
                                                                        Keys:  New keys have been issued for
            Cottonwood.  Following up on Oakwood list and will coordinate with the
            list that Oakwood administration has.  Sun Lakes Country Club will continue with
            current list of people who have been issued keys.
Secretary                                             Ellen Hellman
Treasurer                                             Gail Wilder
                                                                        September 30 balance             $15,436.79
Membership Coordinator                   Sheilah Buscaglia                    Absent
                                                                        Only 46 people have signed up to date.   
Class Coordinator                               Sandy Peterson                       Absent
Lost Wax Chair                                   Jim Marquis
Glass Chair                                         Nancy Hibbard
Creative Crafts Chair                          Nancy Hibbard
Silver Chair                                         Gail Wilder
Lapidary Chair                                    Vic Hermann
Equipment Manager                            Don Hall
                                                                        There is no stock available for the opals
            class.  Don will develop a proposal, and coordinate with Vic Herman.  
Museum Curator                                 Suzanne Close                         Absent
Publicity Coordinator                         Doug Williams
Holiday Party Coordinator                 Carol Capano
Picnic Coordinator                              Nancy Frayer                          Absent
Raffles Coordinator                            Pat Marquis                             Absent
Website Coordinator                          Sheilah Buscaglia                    Absent
Field Trip Coordinator                       Open
 
Member attending:                              Jim McNaughton
 
The meeting was adjourned at 5:05 p.m.
 
MEETINGS
  • General meeting:       Monday, January 18, 2021, 10:00 a.m., Navajo Room
  • Board meeting:          Monday, December 7, 2020, 4:00 p.m. Oakwood shop
 
Respectfully submitted,
Ellen Hellman, Secretary

Sun Lakes Rock Gem & Silver Club
Board Meeting
​Monday, March 2, 2020

The meeting was called to order by President Anita Metzbower at 4:00 p.m.
 
The minutes of the February Board meeting were approved.
 
OLD BUSINESS

  • Picnic Update –Nancy Frayer, Picnic Coordinator, reported that 12 people have signed up for the picnic, scheduled on March 28 at Sisk Park, Palo Verde.  March 23 is the cutoff date for signups.  There are signs in each shop.  The Board will review the event at the April Board meeting, and assess if this is an activity to continue to sponsor. 
 
  • Audit Committee Update – Sandy Peterson reported that the audit is completed, and Treasure Gail Wilder continues to do a wonderful job.  Sandy and Karen Wollscheid completed the audit. 
 
NEW BUSINESS

  • New to the Board:
                                       President                               Anita Metzbower
                                       Lapidary Chair                      Vic Hermann
                                      Silver Chair                           Gail Wilder
                                      Publicity                                 Doug Williams
                                      Holiday Party                        Carol Capano

  • Next Year’s fees – Sheilah Buscaglia led the discussion on fees for classes and open shop for the 2020-2021 year, which starts in October. 
  1. The woven bracelet class was added to Creative Crafts.  The class will be $20.00 plus materials.  The class will be 2 to 4 sessions. 
  2. Because the handle sets for the stone handle class are not available due to a factory closing, the cost of the class will be lowered to $20.00 but materials will be additional.  The class will be 2 to 4 sessions. 
  3. Woven bracelet will be added to the application form. 
 
  • China Supply Source Impact – Vic Hermann
  • General Administration
    • Key turnover – Nancy Hibbard
      • Keys for the Oakwood shop are to be turned in to Patrol, who will then issue to key to the new Chair.
      • Keys for the shops of Cottonwood, and Sun Lakes Country Club can be given to Nancy, who will issue them to the new Chairs and monitors. 
    • Display/Sale Table Exposure – Vic Hermann:  The display tables at the meeting have been a success.  Scheduling to display at the meetings is done by Nancy Hibbard.  The display tables are also a great way for students to display their projects for show-and-tell (but not to sell). 
 
BOARD  REPORTS
 
President                                          Anita Metzbower
  1. Anita presented a gift to Carol Capano, on behalf of the Board, in recognition of her service as President.
  2. Anita will work on finding a member to write the monthly Splash articles. 
  3. 20 people have signed up for the volunteer luncheon. 

​Vice President                                 Nancy Hibbard*
Secretary                                          Ellen Hellman*
Treasurer                                         Gail Wilder*
                                                                         February inflow              $1,422.45
                                                                         February outflow                  501.66
                                                                         February 29 balance     $18,688.64
 
Nancy, Gail, and Anita will go to the bank to update approved signatures for the Club. 
 
Membership Coordinator             Sheilah Buscaglia*
                                                                        There are 160 members, which is lower than the 200+ last
                                                                        year.  The Board noted that there are fewer people signing
                                                                        up for classes.  There was acknowledgement that the
                                                                        terrific articles that Doug Williams wrote for the Splash may
                                                                        have contributed to higher numbers. 
Class Coordinator                         Sandy Peterson*
                                                                        Even though the class schedule says “Class”, there may not                                                                              actually be a class scheduled each time.  The Craft Chairs
                                                                        coordinate the scheduling of the classes. 
Lost Wax Chair                               Jim Marquis*
Glass Chair                                      Nancy Hibbard*
Creative Crafts Chair                      Nancy Hibbard*
Silver Chair                                     Gail Wilder*  
  1. Gail taught a small class of Silver 2 during open shop.  She will offer Silver 1 in March or April.  The combination Silver1/Silver 2 class will again be offered this summer. 
  2. There is no instructor of PMC (Precious Metal Clay).  Alexa Buchanan will monitor some open shop when she is in Sun Lakes.  Sandy Peterson offered to assist with monitoring. 
Lapidary Chair                                Vic Hermann*
Equipment Manager                      Don Hall*
                                                                        The purchase of the arbor for Cottonwood which was
                                                                        approved by the Board is still on back order.   The order is
                                                                        on hold at this time because the current arbor is still working.
Museum Curator                            Suzanne Close
Publicity Coordinator                    Doug Williams
Holiday Party Coordinator            Carol Capano
                                                                        Work on centerpieces for the holiday party has begun. 
Picnic Coordinator                        Nancy Frayer
 
Raffles Coordinator                       Pat Marquis
                                                                        Raffles continue to go well.  There was discussion about
                                                                        changing the raffles as listed below.  No action was taken on
                                                                        this proposal:
  1. Eliminate the drawing for wearing the name badge
  2. Anyone could win the first drawing for the 50/50 cash
  3. To win the second drawing for the 50/50, the winner would have to be wearing the name badge. 
Website Coordinator                     Sheilah Buscaglia
Field Trip Coordinator                  Open
 
*Indicates voting board member
 
MEETINGS

  • General Meeting                 March 16,  10:00 a.m., Navajo Room
  • Board Meeting                    April 6, 4:00 p.m.,  Oakwood shop
 
The meeting was adjourned at 5:20 p.m.
 
Respectfully submitted,
Ellen Hellman, Secretary