Due to Covid-19, there will be no Board Meeting for February 2021.
Sun Lakes Rock, Gem & Silver Board Meeting
March 1, 2021
The meeting was called to order by President Anita Metzbower, via ZOOM, at 4:00 p.m.
The minutes of the previous meeting were approved.
NEW BUSINESS
Sheilah Buscaglia, Membership Chair, and Sandy are tallying the paid open shop stickers. A goal is to ensure that the disciplines with the most shop stickers have adequate shop time.
BOARD REPORTS
President Anita Metzbower
Vice President Nancy Hibbard - A new stained-glass class will start March 4.
Secretary Ellen Hellman
Treasurer Gail Wilder February inflow $80.10
February outflow $41.76
February 28 balance $15,403.21
Membership Coordinator Sheilah Buscaglia Absent
Class Coordinator Sandy Peterson
Lost Wax Chair Jim Marquis
Glass Chair Nancy Hibbard
Creative Crafts Chair Nancy Hibbard
Silver Chair Gail Wilder - There will be a Silver 1 class starting March
2, and a Silver 2 class the week of March 8. The silver open shop will incorporate fold filled techniques.
PMC (precious metal clay) is still closed.
Lapidary Chair Vic Hermann
Vic will do a supply and equipment review. The 8” diamond wheel at Cottonwood may need to be replaced.
Reminder: participants and monitors need to be aware of the location of the water shut off valves, in case of need to utilize.
Equipment Manager Don Hall
Museum Curator Suzanne Close
Publicity Coordinator Doug Williams Reminder to send him information you would like sent out to the membership.
Holiday Party Coordinator Nancy Frayer Absent
Picnic Coordinator Nancy Frayer
Raffles Coordinator Pat Marquis Absent
Website Coordinator Sheilah Buscaglia Absent
Field Trip Coordinator Open
The meeting was adjourned at 4:45 p.m.
MEETINGS
Respectfully submitted,
Ellen Hellman, Secretary
The minutes of the previous meeting were approved.
NEW BUSINESS
- Treasurer: Karen Wollscheid was welcomed as new Treasurer.
- Class and shop schedules: Sandy Peterson, Class Coordinator, is working on the schedules for the upcoming year. Gail Wilder, Silver Chair, Vic Hermann, Lapidary Chair, Nancy Hibbard, Glass and Creative Arts Chair, and Anita will discuss schedules, revise, and give information to Sandy.
Sheilah Buscaglia, Membership Chair, and Sandy are tallying the paid open shop stickers. A goal is to ensure that the disciplines with the most shop stickers have adequate shop time.
- Splash writer: Kathy Porter has volunteered to write articles for Splash.
- Member recruitment: The Board discussed how the Club could recruit new members, and how to improve information about the Club. Suggestions included the Board meeting in late summer to develop advertising and planning for the fall, including Splash articles, open houses, and emails to current and former members.
- Gourd open shop: Don will check with Country Club about reserving the Arts and Crafts room for the gourd open shops on Thursday mornings. Karen has been told that they would use payment made last year to credit for the room going forward. Karen would be the monitor again for the gourd open shops.
BOARD REPORTS
President Anita Metzbower
Vice President Nancy Hibbard - A new stained-glass class will start March 4.
Secretary Ellen Hellman
Treasurer Gail Wilder February inflow $80.10
February outflow $41.76
February 28 balance $15,403.21
Membership Coordinator Sheilah Buscaglia Absent
Class Coordinator Sandy Peterson
Lost Wax Chair Jim Marquis
Glass Chair Nancy Hibbard
Creative Crafts Chair Nancy Hibbard
Silver Chair Gail Wilder - There will be a Silver 1 class starting March
2, and a Silver 2 class the week of March 8. The silver open shop will incorporate fold filled techniques.
PMC (precious metal clay) is still closed.
Lapidary Chair Vic Hermann
Vic will do a supply and equipment review. The 8” diamond wheel at Cottonwood may need to be replaced.
Reminder: participants and monitors need to be aware of the location of the water shut off valves, in case of need to utilize.
Equipment Manager Don Hall
Museum Curator Suzanne Close
Publicity Coordinator Doug Williams Reminder to send him information you would like sent out to the membership.
Holiday Party Coordinator Nancy Frayer Absent
Picnic Coordinator Nancy Frayer
Raffles Coordinator Pat Marquis Absent
Website Coordinator Sheilah Buscaglia Absent
Field Trip Coordinator Open
The meeting was adjourned at 4:45 p.m.
MEETINGS
- General meeting: General meetings are cancelled until further notice due to COVID-19 guidelines
- Board meeting: Monday, April 12, 2021, 4:00 p.m. at Oakwood shop and via Zoom
Respectfully submitted,
Ellen Hellman, Secretary
Sun Lakes Rock, Gem & Silver Board Meeting
January 4, 2021
The meeting via ZOOM was called to order at 4:00 p.m. by President Metzbower
The minutes of the previous meeting were approved.
NEW BUSINESS
BOARD REPORTS
President Anita Metzbower
Vice President Nancy Hibbard
Secretary Ellen Hellman
Treasurer Gail Wilder
December inflow $246.00
outflow 383.26
Balance 12/31/21 $15,668.24
Membership Coordinator Sheilah Buscaglia
Class Coordinator Sandy Peterson Not attending
Lost Wax Chair Jim Marquis
Glass Chair Nancy Hibbard
Creative Crafts Chair Nancy Hibbard
Silver Chair Gail Wilder
Lapidary Chair Vic Hermann
Equipment Manager Don Hall
Museum Curator Suzanne Close
Publicity Coordinator Doug Williams
Holiday Party Coordinator Carol Capano Not attending
Picnic Coordinator Nancy Frayer
Raffles Coordinator Pat Marquis
Website Coordinator Sheilah Buscaglia
Field Trip Coordinator Open
MEETINGS
Respectfully submitted, Ellen Hellman, Secretary
The minutes of the previous meeting were approved.
NEW BUSINESS
- ZOOM meetings: This Board meeting was conducted on ZOOM. Sheilah Buscaglia facilitated the meeting. Board meetings will continue to utilize ZOOM until further notice.
- Filling open positions: Although historically a nominating committee has worked to find candidates for open positions up for election, this year a more informal approach will be utilized.
- Vice President: Nancy Hibbard has agreed to continue
- Treasurer: Gail Wilder is finishing two terms. Anita volunteered to pursue filling the position.
- Holiday Party Coordinator: Carol Capano is moving out of Sun Lakes. Nancy Frayer volunteered to be the coordinator.
- Field Trips Coordinator: position remains open
- Board members who have agreed to continue current positions:
- Jim Marquis Lost Wax Chair
- Don Hall Equipment Manager
- Pat Marquis Raffles Chair
- Creative Crafts Chair Nancy Hibbard
- Glass Chair Nancy Hibbard
- Splash: The Board acknowledged the wonderful articles in the Splash authored by Linda Shanahan. Linda writes clever poems to go with her articles and photos and had the lead article and photo for the December 2020 issue.
BOARD REPORTS
President Anita Metzbower
Vice President Nancy Hibbard
Secretary Ellen Hellman
Treasurer Gail Wilder
December inflow $246.00
outflow 383.26
Balance 12/31/21 $15,668.24
Membership Coordinator Sheilah Buscaglia
Class Coordinator Sandy Peterson Not attending
Lost Wax Chair Jim Marquis
Glass Chair Nancy Hibbard
Creative Crafts Chair Nancy Hibbard
Silver Chair Gail Wilder
Lapidary Chair Vic Hermann
Equipment Manager Don Hall
Museum Curator Suzanne Close
Publicity Coordinator Doug Williams
Holiday Party Coordinator Carol Capano Not attending
Picnic Coordinator Nancy Frayer
Raffles Coordinator Pat Marquis
Website Coordinator Sheilah Buscaglia
Field Trip Coordinator Open
MEETINGS
- General meetings : General meetings are cancelled until further
- Board meeting: Monday, February 1, 2021, at 4:00 p.m. via ZOOM
Respectfully submitted, Ellen Hellman, Secretary
Sun Lakes Rock, Gem & Silver Board Meeting
December 7, 2020
The meeting was called to order at 4:00 p.m. by President Anita Metzbower.
The minutes of the previous meeting were approved.
OLD BUSINESS
- Signing up for a class, or obtaining a shop sticker, will be done with approval of the Chair.
-Open shops for dichroic glass, gourds, beading and Ming trees will resume in January.
- Maximum capacity for shops has been reduced due to COVID-19.
NEW BUSINESS
BOARD REPORTS
President Anita Metzbower
Anita has placed a notebook in the Oakwood shop with the Splash articles, so that new members and visitors can learn about the Club.
Vice President Nancy Hibbard
Secretary Ellen Hellman
Treasurer Gail Wilder
November inflow $1,413.10
November outflow $1,181.43
November 30 balance $15,805.50
Membership Coordinator Sheilah Buscaglia Absent
There are 73 members
Class Coordinator Sandy Peterson Absent
Lost Wax Chair Jim Marquis
Glass Chair Nancy Hibbard
Creative Crafts Chair Nancy Hibbard
Silver Chair Gail Wilder
Lapidary Chair Vic Hermann
Equipment Manager Don Hall
Publicity Coordinator Doug Williams
Holiday Party Coordinator Carol Capano Absent
Picnic Coordinator Nancy Frayer Absent
Raffles Coordinator Pat Marquis Absent
Website Coordinator Sheilah Buscaglia Absent
Field Trip Coordinator Open
MEETINGS
The meeting was adjourned at 4:00 p.m.
Respectfully submitted,
Ellen Hellman, Secretary
The minutes of the previous meeting were approved.
OLD BUSINESS
- Participation updates show that numbers are down due to COVID-19 concerns and decrease in winter people returning.
- Classes and open shops
- Signing up for a class, or obtaining a shop sticker, will be done with approval of the Chair.
-Open shops for dichroic glass, gourds, beading and Ming trees will resume in January.
- Maximum capacity for shops has been reduced due to COVID-19.
- The Holiday dinner has been cancelled.
- Holiday silver sales will showcase 9 silversmiths from the club at Linda Shanahan’s House. Showings will be by appointment only, December 1 to 21.
NEW BUSINESS
- -2020-2021: The updated schedules for 2020-2021 will be posted.
- -2020-2021: Fee schedules were discussed. There will be no increase in dues or fees. Members with a silver shop designation do not need to purchase a separate open shop sticker for wire shop.
- –Insurance: Vic Hermann noted the cost increase of the club’s insurance. The Board approved paying the insurance bill and continuing with the same provider.
- -Shop monitors: There was discussion about recruiting members to be shop monitors. Many of the current monitors have taken on multiple roles to fill the void for monitors.
- Nancy Hibbard: Vice President, Creative crafts Chair, Chair/instructor of stained glass
- Gail Wilder: Treasure, Silver Chair, silver and lapidary instructor, monitor
- Don Hall: Equipment manager, instructor or lapidary, opals, and lost wax, monitor.
- ZOOM meetings: The Board approved payment for the premier version of ZOOM, and will utilize the software for future Board and General meetings. Ellen will discuss with Sheilah Buscaglia, who does all of the web maintenance for the Club.
- Linda Shanahan was recognized for her excellent articles in the Splash.
BOARD REPORTS
President Anita Metzbower
Anita has placed a notebook in the Oakwood shop with the Splash articles, so that new members and visitors can learn about the Club.
Vice President Nancy Hibbard
Secretary Ellen Hellman
Treasurer Gail Wilder
November inflow $1,413.10
November outflow $1,181.43
November 30 balance $15,805.50
Membership Coordinator Sheilah Buscaglia Absent
There are 73 members
Class Coordinator Sandy Peterson Absent
Lost Wax Chair Jim Marquis
Glass Chair Nancy Hibbard
Creative Crafts Chair Nancy Hibbard
Silver Chair Gail Wilder
Lapidary Chair Vic Hermann
Equipment Manager Don Hall
- The Cottonwood cleaning/maintenance staff report that they do not have a key to access the shop for cleaning since the re-keying. Don will contact Cottonwood security to resolve the problem.
- Don has installed new valves on the Cottonwood arbors, so there will be no more leaks.
Publicity Coordinator Doug Williams
Holiday Party Coordinator Carol Capano Absent
Picnic Coordinator Nancy Frayer Absent
Raffles Coordinator Pat Marquis Absent
Website Coordinator Sheilah Buscaglia Absent
Field Trip Coordinator Open
MEETINGS
- General meeting None scheduled at this time.
- Board meeting Monday, January 4, 2021, 4:00 p.m. Oakwood Shop
The meeting was adjourned at 4:00 p.m.
Respectfully submitted,
Ellen Hellman, Secretary
Due to Covid-19, there was no Board Meeting for November 2020.
Sun Lakes Rock, Gem & Silver Board Meeting
October 5, 2020
The meeting was called to order by President Anita Metzbower at 4:00 p.m.
Minutes of the previous meeting were approved.
NEW BUSINESS
3 faceting
BOARD REPORTS
President Anita Metzbower
Vice President Nancy Hibbard
Keys: New keys have been issued for
Cottonwood. Following up on Oakwood list and will coordinate with the
list that Oakwood administration has. Sun Lakes Country Club will continue with
current list of people who have been issued keys.
Secretary Ellen Hellman
Treasurer Gail Wilder
September 30 balance $15,436.79
Membership Coordinator Sheilah Buscaglia Absent
Only 46 people have signed up to date.
Class Coordinator Sandy Peterson Absent
Lost Wax Chair Jim Marquis
Glass Chair Nancy Hibbard
Creative Crafts Chair Nancy Hibbard
Silver Chair Gail Wilder
Lapidary Chair Vic Hermann
Equipment Manager Don Hall
There is no stock available for the opals
class. Don will develop a proposal, and coordinate with Vic Herman.
Museum Curator Suzanne Close Absent
Publicity Coordinator Doug Williams
Holiday Party Coordinator Carol Capano
Picnic Coordinator Nancy Frayer Absent
Raffles Coordinator Pat Marquis Absent
Website Coordinator Sheilah Buscaglia Absent
Field Trip Coordinator Open
Member attending: Jim McNaughton
The meeting was adjourned at 5:05 p.m.
MEETINGS
Respectfully submitted,
Ellen Hellman, Secretary
Minutes of the previous meeting were approved.
NEW BUSINESS
- Participation updates
- The number attending summer open shops has been significantly lower than 2019. COVID concerns may result in fewer people participating in classes and open shops. Also, there may be a reduction in winter people returning this year, which would reduce membership number.
- Classes and open shops
- Cleaning supplies are stocked in each shop. Members are responsible to clean equipment after use.
- Modifications to the schedules are posted on the web site and in each shop. The following are classes which are tentatively being scheduled for January. Class sizes are reduced to allow plenty of spacing. To sign up for a class and/or get an open shop sticker, contact the Chair.
- PMC
- Gourds
- Ming tree
- Beading
- Open shops: no open shops for dichroic glass, stained glass, and gourds until January.
- Maximum capacity for open shops have been reduced due to COVID-19 guidelines:
- Oakwood 10
- Cottonwood 7
- Country Club 3 lapidary
3 faceting
- The holiday dinner has been cancelled.
- Holiday silver sales
- Linda Shanahan is volunteering her patio as a venue to sell members’ work. Contact her to arrange for your work to be displayed from December 1 – 21. This will be cash sales only, and sold by appointment.
- Linda Shanahan is also interested in a members’ opportunity to sell work
BOARD REPORTS
President Anita Metzbower
Vice President Nancy Hibbard
Keys: New keys have been issued for
Cottonwood. Following up on Oakwood list and will coordinate with the
list that Oakwood administration has. Sun Lakes Country Club will continue with
current list of people who have been issued keys.
Secretary Ellen Hellman
Treasurer Gail Wilder
September 30 balance $15,436.79
Membership Coordinator Sheilah Buscaglia Absent
Only 46 people have signed up to date.
Class Coordinator Sandy Peterson Absent
Lost Wax Chair Jim Marquis
Glass Chair Nancy Hibbard
Creative Crafts Chair Nancy Hibbard
Silver Chair Gail Wilder
Lapidary Chair Vic Hermann
Equipment Manager Don Hall
There is no stock available for the opals
class. Don will develop a proposal, and coordinate with Vic Herman.
Museum Curator Suzanne Close Absent
Publicity Coordinator Doug Williams
Holiday Party Coordinator Carol Capano
Picnic Coordinator Nancy Frayer Absent
Raffles Coordinator Pat Marquis Absent
Website Coordinator Sheilah Buscaglia Absent
Field Trip Coordinator Open
Member attending: Jim McNaughton
The meeting was adjourned at 5:05 p.m.
MEETINGS
- General meeting: Monday, January 18, 2021, 10:00 a.m., Navajo Room
- Board meeting: Monday, December 7, 2020, 4:00 p.m. Oakwood shop
Respectfully submitted,
Ellen Hellman, Secretary
Sun Lakes Rock Gem & Silver Club
Board Meeting
Monday, March 2, 2020
The meeting was called to order by President Anita Metzbower at 4:00 p.m.
The minutes of the February Board meeting were approved.
OLD BUSINESS
NEW BUSINESS
Lapidary Chair Vic Hermann
Silver Chair Gail Wilder
Publicity Doug Williams
Holiday Party Carol Capano
BOARD REPORTS
President Anita Metzbower
Vice President Nancy Hibbard*
Secretary Ellen Hellman*
Treasurer Gail Wilder*
February inflow $1,422.45
February outflow 501.66
February 29 balance $18,688.64
Nancy, Gail, and Anita will go to the bank to update approved signatures for the Club.
Membership Coordinator Sheilah Buscaglia*
There are 160 members, which is lower than the 200+ last
year. The Board noted that there are fewer people signing
up for classes. There was acknowledgement that the
terrific articles that Doug Williams wrote for the Splash may
have contributed to higher numbers.
Class Coordinator Sandy Peterson*
Even though the class schedule says “Class”, there may not actually be a class scheduled each time. The Craft Chairs
coordinate the scheduling of the classes.
Lost Wax Chair Jim Marquis*
Glass Chair Nancy Hibbard*
Creative Crafts Chair Nancy Hibbard*
Silver Chair Gail Wilder*
Equipment Manager Don Hall*
The purchase of the arbor for Cottonwood which was
approved by the Board is still on back order. The order is
on hold at this time because the current arbor is still working.
Museum Curator Suzanne Close
Publicity Coordinator Doug Williams
Holiday Party Coordinator Carol Capano
Work on centerpieces for the holiday party has begun.
Picnic Coordinator Nancy Frayer
Raffles Coordinator Pat Marquis
Raffles continue to go well. There was discussion about
changing the raffles as listed below. No action was taken on
this proposal:
Field Trip Coordinator Open
*Indicates voting board member
MEETINGS
The meeting was adjourned at 5:20 p.m.
Respectfully submitted,
Ellen Hellman, Secretary
The minutes of the February Board meeting were approved.
OLD BUSINESS
- Picnic Update –Nancy Frayer, Picnic Coordinator, reported that 12 people have signed up for the picnic, scheduled on March 28 at Sisk Park, Palo Verde. March 23 is the cutoff date for signups. There are signs in each shop. The Board will review the event at the April Board meeting, and assess if this is an activity to continue to sponsor.
- Audit Committee Update – Sandy Peterson reported that the audit is completed, and Treasure Gail Wilder continues to do a wonderful job. Sandy and Karen Wollscheid completed the audit.
NEW BUSINESS
- New to the Board:
Lapidary Chair Vic Hermann
Silver Chair Gail Wilder
Publicity Doug Williams
Holiday Party Carol Capano
- Next Year’s fees – Sheilah Buscaglia led the discussion on fees for classes and open shop for the 2020-2021 year, which starts in October.
- The woven bracelet class was added to Creative Crafts. The class will be $20.00 plus materials. The class will be 2 to 4 sessions.
- Because the handle sets for the stone handle class are not available due to a factory closing, the cost of the class will be lowered to $20.00 but materials will be additional. The class will be 2 to 4 sessions.
- Woven bracelet will be added to the application form.
- China Supply Source Impact – Vic Hermann
- General Administration
- Key turnover – Nancy Hibbard
- Keys for the Oakwood shop are to be turned in to Patrol, who will then issue to key to the new Chair.
- Keys for the shops of Cottonwood, and Sun Lakes Country Club can be given to Nancy, who will issue them to the new Chairs and monitors.
- Display/Sale Table Exposure – Vic Hermann: The display tables at the meeting have been a success. Scheduling to display at the meetings is done by Nancy Hibbard. The display tables are also a great way for students to display their projects for show-and-tell (but not to sell).
- Key turnover – Nancy Hibbard
BOARD REPORTS
President Anita Metzbower
- Anita presented a gift to Carol Capano, on behalf of the Board, in recognition of her service as President.
- Anita will work on finding a member to write the monthly Splash articles.
- 20 people have signed up for the volunteer luncheon.
Vice President Nancy Hibbard*
Secretary Ellen Hellman*
Treasurer Gail Wilder*
February inflow $1,422.45
February outflow 501.66
February 29 balance $18,688.64
Nancy, Gail, and Anita will go to the bank to update approved signatures for the Club.
Membership Coordinator Sheilah Buscaglia*
There are 160 members, which is lower than the 200+ last
year. The Board noted that there are fewer people signing
up for classes. There was acknowledgement that the
terrific articles that Doug Williams wrote for the Splash may
have contributed to higher numbers.
Class Coordinator Sandy Peterson*
Even though the class schedule says “Class”, there may not actually be a class scheduled each time. The Craft Chairs
coordinate the scheduling of the classes.
Lost Wax Chair Jim Marquis*
Glass Chair Nancy Hibbard*
Creative Crafts Chair Nancy Hibbard*
Silver Chair Gail Wilder*
- Gail taught a small class of Silver 2 during open shop. She will offer Silver 1 in March or April. The combination Silver1/Silver 2 class will again be offered this summer.
- There is no instructor of PMC (Precious Metal Clay). Alexa Buchanan will monitor some open shop when she is in Sun Lakes. Sandy Peterson offered to assist with monitoring.
Equipment Manager Don Hall*
The purchase of the arbor for Cottonwood which was
approved by the Board is still on back order. The order is
on hold at this time because the current arbor is still working.
Museum Curator Suzanne Close
Publicity Coordinator Doug Williams
Holiday Party Coordinator Carol Capano
Work on centerpieces for the holiday party has begun.
Picnic Coordinator Nancy Frayer
Raffles Coordinator Pat Marquis
Raffles continue to go well. There was discussion about
changing the raffles as listed below. No action was taken on
this proposal:
- Eliminate the drawing for wearing the name badge
- Anyone could win the first drawing for the 50/50 cash
- To win the second drawing for the 50/50, the winner would have to be wearing the name badge.
Field Trip Coordinator Open
*Indicates voting board member
MEETINGS
- General Meeting March 16, 10:00 a.m., Navajo Room
- Board Meeting April 6, 4:00 p.m., Oakwood shop
The meeting was adjourned at 5:20 p.m.
Respectfully submitted,
Ellen Hellman, Secretary