Previous Board Minutes: November 2019

Sun Lakes Rock Gem & Silver Club
Board Meeting Monday, December 2, 2019

The meeting was called to order by President Carol Capano at 4:05 p.m.
 
The minutes from the previous meeting were approved. 
 
OLD BUSINESS

  • Annual Safety Training update – Nancy Hibbard reported that 23 teachers and monitors were trained on November 21.  Handouts from the training will be issued to those unable to attend the training. 
 
  •  Christmas Party update – Alice Jardine reported that 50 tickets have been sold.  After discussing whether this date (first Tuesday in December) was too close to Thanksgiving, Carol volunteered to check with Palo Verde to see if the Club could reserve a date a week later in December for 2020.  The cash bar opens at 5:00, and dinner will be served at 6:00.  Pat Marquis said that 13 items have been donated for the raffle. 
 
NEW BUSINESS

  • Nominating Committee for election of officers – No one has volunteered to serve on the committee yet.  Open positions: 
  • President
  • Secretary (Ellen Hellman has volunteered to serve another term)
  • Silver Chair
  • Lapidary Chair
  • Museum Curator. 
 
BOARD REPORTS
 
President                                          Carol Capano
Vice President                                 Nancy Hibbard*
  1.  The Show and Sell at the November meeting was well received.  Four members have signed up for the December meeting.
  2.  The January program will be a speaker from the Area Agency on Aging discussing recognizing and preventing fraud. 
Secretary                                          Ellen Hellman*
Treasurer                                         Gail Wilder*
                                                                        November inflow                              $ 2,431.55
                                                                        November outflow                                 983.88
                                                                        November 30, 2019 balance          18,474.79
Membership Coordinator             Sheilah Buscaglia*
                                                                        The Club has 146 members.
Class Coordinator                         Sandy Peterson*      Absent
Lost Wax Chair                              Jim Marquis*
Glass Chair                                     Nancy Hibbard*
Creative Crafts Chair                     Nancy Hibbard*
Rent for the Arts and Crafts Room at Country Club for gourds was approved for 2020. 
Silver Chair                                     Susan Carter* -        Absent          
Lapidary Chair                                Mike Stegina*           Absent
Equipment Manager                      Don Hall*
                                                                        Don received a comment from Sun Lakes Country Club that
                                                                        the rent for the Navajo Room may be increased in the future. 
                                                                        Gail reported that the 2020 rent has already been paid. 
Museum Curator                            Suzanne Close
  1. Several people have signed up for the Ming Tree class.  She will coordinate scheduling the class with Sandy Peterson for January or February. 
  2. Don and Gail discussed reports from members about concern that items in the display windows get dusty.  Suzanne explained about the challenge of keeping the displays clean.  She said that due to the fragility of some of the rock specimens it is not possible to run a duster over all the displays.  She will schedule a time to empty the windows to do a complete display.  Carol will recruit volunteers to help with the project. 
Publicity Coordinator                   John Harrill                Absent
Holiday Party Coordinator          Alice Jardine
Picnic Coordinator                        Nancy Frayer -          Absent
Raffles Coordinator                       Pat Marquis
Website Coordinator                     Sheilah Buscaglia
Field Trip Coordinator                  Open
 
*Indicates voting board member
 
MEETINGS
 
General Meeting: December 16, 2019 at 4:00 p.m. in the Navajo Room
Board Meeting: January 6, 2020 at 4:00 p.m. in the Oakwood shop.
 
The meeting was adjourned at 4:45 p.m.
 
 
Respectfully submitted,
Ellen Hellman, Secretary​